OpenActive Project Coordinator

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The Open Data Institute is looking for a passionate Project Coordinator to help deliver an exciting new programme of work.

OpenActive Project Coordinator 

Location: Shoreditch, London

Salary: Up to £25,000 per annum, dependent on experience  

Fixed term contract until December 2020

The Open Data Institute is looking for a passionate Project Coordinator to help deliver an exciting new programme of work.

About the ODI 

The Open Data Institute (ODI) was co-founded by two visionary leaders: Sir Tim Berners-Lee, the inventor of the web, and Sir Nigel Shadbolt, renowned AI professor. Our mission is to build a strong, fair and sustainable data economy, by helping businesses and governments get data to people who need it. We help our partners to inform decisions, drive efficiencies and create opportunities using data.

The ODI works with governments, NGOs and commercial enterprises all over the world. We deliver advisory, training and research and development services, encompassing public policy, business strategy and technology. Our programme of work is busy and constantly changing. We are committed to producing work at a very high standard and delivering measurable value to our partners and clients.

In partnership with Sport England, the ODI is stewarding the OpenActive initiative which has begun to challenge inactivity in England and change this for the better. We have brought together a fragmented sector, to agree on common standards and to openly publish opportunity data. This programme, the ODI’s largest sector programme, is delivering the joint vision of Sport England and the Open Data Institute: to get people active using data.

About OpenActive

You will be supporting the OpenActive initiative, an exciting programme that aims to make it as easy to book a badminton court as it is to book a hotel room. This is an opportunity to build your experience working in a fast-paced project delivery environment at the cutting edge of public and private sector data technology, policy and innovation. 

About the role

We are seeking a Project Coordinator who is comfortable in a fast paced, collaborative and flexible environment. 

You will work directly with the OpenActive Delivery Manager, helping to organise the team and keep projects on track. You will monitor project activities and schedules, organise/deliver team meetings, and ensure that we communicate our progress outside of the team. 

There is scope for this role to evolve, with potential paths for future growth in project management, consulting, policy, research and training in the organisation.

With an organised, enthusiastic and robust approach, you must be able to demonstrate the knowledge, skills and experience that will enable you to:

  • Ensure effective and efficient administrative support 
  • Assist in the management of projects
  • Provide support via a range of activities to ensure the effective running of programme support systems, facilities and events

Key responsibilities

  • Helping the Delivery Manager ensure work is delivered to agreed goals, on time and on budget
  • Actively helping the team set delivery priorities through sprint planning sessions 
  • Organising and supporting team meetings, including documenting and following up on important actions and decisions
  • Maintaining project documentation, including plans and reports; 
  • Communicating project progress to team members and other stakeholders
  • Tracking and communicating project risks and opportunities.
  • Providing administrative support
  • Actively participate in continuous improvement activities eg. retrospectives and quality reviews, participating in optimising project processes.
  • Liaising with contractors
  • Handling incoming queries to the team

About you – skills, knowledge and experience


  • You have a good understanding of, and experience with, project planning process and a range of IT systems.
  • You are a confident communicator whose written and verbal skills can easily be adapted to suit the needs of colleagues and clients.
  • You enjoy collaborative working, flexible structures and an open office environment.
  • You have the ability to work effectively under pressure and to short deadlines.
  • You have the ability to multi-task and move quickly between projects through effective prioritisation.
  • You are organised and with excellent attention to detail.  
  • You care about the mission and goals of OpenActive and the ODI.


  • Experience of working in a project or programme environment
  • Experience of working in a client-facing role
  • Experience of working in the public sector and/or with SMEs and start-ups.

ODI values


You are good at what you do. You use your expertise to help with ODI’s mission. You are open and generous with that expertise and experience, and share it outside and inside ODI.

You can get better at what you do. You recognise the limits of your expertise and respect that of others. You are open to and seek advice, opinions and support to develop your expertise, within and outside ODI. You reflect on what works and what doesn’t to consciously learn, improve and grow.


You succeed when others flourish. You support and challenge others to do their best work. You open up opportunities for other people and organisations, and empower them to take them. You are as open as possible about what you are doing and what you have learnt. You encourage others to refine and build on your work.

You empathise with others so you can help them. You find out what people and organisations really need. You have empathy with their motivations and the constraints they operate under. You communicate in terms they understand.


You are trusted because you are honest and responsible. You are open with your opinion, open to hearing what others say, open to being wrong and open to changing your mind. You are not afraid to speak your mind when it is useful or important, and take responsibility for the results of doing so. You actively and curiously listen to others, and take responsibility for your responses to them.

You can do more than you might think. You are bold, creative and open to failure. You know what you do won’t be perfect at first but that doesn’t stop you. You start small and quickly and iterate to improve.


  • 5% employer contributory pension
  • 30 days annual holiday plus bank holidays
  • Life assurance cover
  • Long term disability cover
  • Critical illness cover
  • £750 annual professional development budget
  • Enhanced sick pay
  • Enhanced maternity pay
  • Season ticket loan
  • Cycle to work scheme
  • Eye care vouchers
  • Coaching and mentoring
  • Flexible working
  • Monthly team building and social events

How to apply

To apply please send your CV and a cover letter explaining why you would be a suitable candidate to [email protected].