Executive and Fundraising Assistant
Location: Shoreditch, London
Salary: £35,000 – £40,000 per annum (dependent on experience) plus benefits
Fixed Term Contract until March 2020, with possibility of extension
The Open Data Institute is looking for an outstanding Executive Assistant to organise and support our busy CEO and Senior Management Team.
About the ODI
The Open Data Institute (ODI) was co-founded by two visionary leaders: Sir Tim Berners-Lee, the inventor of the web, and Sir Nigel Shadbolt, renowned AI professor and is led by Dr Jeni Tennison. Our mission is to work with companies and governments to build an open, trustworthy data ecosystem, where people can make better decisions using data and manage any harmful impacts.
The ODI works with governments and commercial enterprises all over the world. We deliver advisory, training and research and development services, encompassing public policy, business strategy and technology. Our programme of work is busy and constantly changing. We are committed to producing work at a very high standard and delivering measurable value to our partners and clients.
About the role
As an experienced Executive Assistant you will provide outstanding executive support to a busy CEO and senior management team. You will be a crucial facilitator for their work. You will carry out some administrative tasks, such as diary management and email filtering, but you will also be the CEO’s right hand. You will be expected to come to understand the ODI’s strategy and activities, and the CEO’s thinking sufficiently to carry through focused strategic projects and support our fundraising activities.
- Diary, email management, arranging travel, assisting with expense claims, and providing general administrative support for the Senior Management Team (SMT).
- Organising quarterly Board and monthly Chairman’s meetings, including managing the creation of Board packs and other documents.
- Scheduling and taking minutes for Board committees and assisting with corporate governance requirements particularly in relation to the Board.
- Organising the agendas and following up on actions for whole team, leadership and SMT offsites and meetings.
- Accompanying the CEO to important meetings, including overseas, to take notes and follow through on resulting actions.
- Managing our relationships with strategic partners, including ODI nodes.
- Collecting and preparing materials about ODI activities to share with third parties.
- Carrying out research on people and organisations who are potential partners, customers or funders, and providing briefings for the CEO and others.
- Turning notes into narrative text for review and communication by the CEO.
- Supporting SMT and the organisation more widely with other internal projects including strategic projects, event management etc.
About you – skills, knowledge and experience
- Extremely well organised and with excellent attention to detail – You will be proactive and always be one step ahead, constantly anticipating the needs of the CEO and SMT. You will have excellent awareness and recall, work efficiently to deadlines and push projects to completion.
- Demonstrate initiative and sound decision making – Whilst you will work in a very supportive environment there will be many decisions that you will need to make alone in order to move projects and tasks forward. You will be confident in making decisions and be both resilient and learn quickly when things go wrong.
- Able to quickly build strong relationships with a range of people – Thanks to your authenticity, charisma and competence, you will build strong relationships with people both inside and outside the ODI. You will quickly come to be trusted and relied upon by the CEO, SMT and wider team.
- Open, agile and collaborative – We try to live our values with an open culture, and you will be less a gatekeeper and more an enabler for the team in accessing the CEO and SMT. You will have worked in and understand the tensions of an open, agile and collaborative working environment.
- Adaptable, curious and keen to learn – To perform your work effectively, you will need to pick up new skills and knowledge, including about data and technology as well as about people. You will need to adapt your way of working for different people and different situations.
- Shine when under pressure – You will thrive in a fast-paced, rapidly changing environment where you need to multitask, quickly switch contexts, and juggle conflicting priorities.
- Excellent research and communication skills – You will be able to identify important facts from a sea of text, and turn half-formed notes into eloquent prose.
- Completely trustworthy – At times you will be privy to confidential information and off-the-record discussions. You will be sensitive, discreet and utterly trustworthy.
- Understanding of data and open data.
- Comfortable with numbers and spreadsheets.
- Experience with building teams and organisational development.
- Experience using Google Docs, Gmail and Google Calendar.
- Experience of working in the public sector and/or in a not-for-profit.
About the ODI team
We are good at what we do. We use our expertise to achieve our mission. We are open and generous with our expertise and experience, and share it outside and inside ODI.
We can get better at what we do. We recognise the limits of our expertise and respect that of others. We are open to and seek advice, opinions and support to develop our expertise, within and outside ODI. We reflect on what works and what doesn’t to consciously learn, improve and grow.
We succeed when others flourish. We support and challenge others to do their best work. We open up opportunities for other people and organisations, and empower them to take them. We are as open as possible about what we are doing and what we have learnt. We encourage others to refine and build on our work.
We empathise with others so we can help them. We find out what people and organisations really need. We have empathy with their motivations and the constraints they operate under. We communicate in terms they understand.
We are trusted because we are honest and responsible. We are open with our opinion, open to hearing what others say, open to being wrong and open to changing our mind. We are not afraid to speak our mind when it is useful or important, and take responsibility for the results of doing so. We actively and curiously listen to others, and take responsibility for our responses to them.
We can do more than we might think. We are bold, creative and open to failure. We know what we do won’t be perfect at first but that doesn’t stop us. We start small and quickly, and iterate to improve.
- 3% contributory pension
- 30 days’ annual holiday
- Life Assurance cover
- Long-term disability cover
- Critical illness cover
- Flexible working
- Coaching and mentoring for skills and personal development
- £750 annual training budget toward your own professional development
How to apply
To apply please send your CV and a cover letter explaining why you would be a suitable candidate to [email protected].